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The University is entitled to recover its actual costs incurred in accessing, duplicating, supplying or searching for records you have requested, including, but not limited to, the costs of reviewing records to determine whether or not they may be released or are exempt under FOIA. Va. Code §2.2-3704(F).

You have the right to request that any charges be estimated in advance. The estimate is not a fixed amount. Actual costs may be greater or less than the estimated amount. In such a case, the University will refund any overage paid or invoice for additional payment. If we estimate that it will cost more than $200 to respond to your request, we may require you to pay a deposit before proceeding with your request. The statutory periods for response times are held in abeyance pending the resolution of cost issues.

If any fees owed to the University for FOIA Services remain unpaid for 30 days or more after billing, the University may require you to pay outstanding fees before processing any of your subsequent FOIA requests. Va. Code § 2.2-3704(I).